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Company Registration Process – SPICE Form Incorporation Process

By Paras Mehra

( 8.61K Views) February 15, 2017

Introduction
Company registration procedure is witnessing marvelous changes in the recent times and which has been simplified to the great extent. Let us understand the new registration procedure under Companies Act, 2013.

#Step 1: Gather all documents
The first step is to gather all documents so that the process of Company registration does not hamper in between. The basic documents required for Private Limited Registration are as follows:

Copy of PAN Card
ID Proof
Anyone – Bank Statement/Telephone bill/Mobile Bill/Electricity bill.
Photo

Further, some additional documents are required for Registered office, which are as follows:

Copy of Electricity bill
Copy of NOC (No Objection Certificate)
Rent agreement or ownership details

#Step 2: Select the Company Name
Once you are ready with the documents, the next step is to select the company name which should be in consonance with the rule 8 of the Company (Incorporation) Rules, 2014. The three basic guideline to choose the Company name are as follows:

It should not be similar with any existing Company.
It should not be similar with any filed or Registered Trademark.
The second word of the name should depicts your proposed business e.g.TATA Steep Limited, the word steel denotes it activities.

#Step 3: Apply For Digital Signature Certificate (DSC)
Once you are ready with the basic material, you can now proceed to some serious registration stuff. The further step under this procedure is to apply for digital Signature Certificates (DSC). These certificates help us to sign on the computers to authenticate your incorporation forms and complete the registration procedure.

#Step 4: Apply for Director Identification Number (DIN)
Once you got the DSC, the next step is to file the and get the Din numbers for the directors. In India, Din numbers are mandatory for every person who wants to be the director of the Company. Here is the brief process to get the DIN number:

Download the form DIR - 3 from mca.gov.in.
File the form and apply the DSC.
Another step is to get CA signature on the form
Pre scrutiny the form and upload it on mca.gov.in
Pay Rs.500 online and DIN shall be allotted t you instantly.

#Step 5: Apply for Name Approval
The name which you have finalised in the 2^nd step above now is the time to freeze that name. You should apply for name approval and get the approval from the registrar of Companies. Once the name is approved, it becomes freeze for next two months. Hence, all the procedure of incorporation should be done within 2 months.

The procedure to file Name approval is as follows:

Download the form INC 1 from mca.gov.in
File the form and Sign it with your DSC.
Upload it on mca.gov.in and pay Rs.1000 online.
Check the regular status of the form filed and wait until the name approval is the given by the registrar.

#Step 6: Prepare Documents for notarization
Once your name is approved, the next step is to prepare the necessary documents which are required for Company incorporation. The following documents are needed to be prepared:

INC 10
INC 9
Affidavit for the directors
INC 8 from the CA.
DIR 2 for appointment of Directors

Once these documents are finalised, then we can proceed to next step.

#Step 7: Prepare eMOA and eAOA
Earlier, these documents were prepared by the CA by his own way. However, now you need to prepare the form eMOA and eAOA after downloading it from the mca.gov.in. Further, make sure you have DSC for every subscriber because signing the form with DSC is mandatory.

#Step 8: File for Incorporation
Once you are prepared with the documents, we can now proceed to incorporate the company as per latest procedure. Filing of the company shall be done by the form INC 32 which is commonly known as SPICE Form. It has really simplified the procedure and the government timelines.

This form is generally approved by the government in 2 to 3 days.

#Step 9: PAN and TAN
Once a company is incorporated, the PAN and TAN are automatically allotted to companies and it is now printed with Certificate of Incorporation (COI) and hence, no need to file for it separately.

Conclusion
If you are planning to register a Company which shall help you out. In case you require more information, you can call us at 9540618336 or email at agam@hubco.in.
For more information on the type of companies, click on the following links: